The Invoice Acknowledger and Invoice Approver must acknowledge (“approve”) receipt of an invoice submitted into iBuy and routed to their assigned approval queue. It is important to complete this action in a timely manner to ensure that payment to the vendor is not delayed.

• Invoice Acknowledger: Assigned to Chart-Org approval queue(s) for invoices that are greater than or equal to $50,000. Routing to Chart-Org approval queue based on the Chart-Org applied to the C-FOAP on the order. 
• Invoice Approver: Assigned to specialized approval queue(s) for invoices specifically requested by a department.  

If there are any issues or questions about the invoice, contact University Payables at obfsupay@uillinois.edu to review and advise.

To Access the Invoice Approvals

1. Log in to iBuy.
2. Select Accounts Payable on the left navigation bar, then hover over Approvals to reveal a menu OR select Action Items (flag icon) on the top right corner of the screen.
   
3. Select Invoices to Approve.
   NOTE: If assigned to multiple approval queues, folders will appear for the specific queues you are assigned to that have an item pending approval.

Assigning & Approving an Invoice

1. Select the invoice you wish to review and complete the acknowledgement.
2. Select the Assign icon at the end of the row of the invoice to approve.

Use the Assign feature to prevent another approver within the approval queue from approving the invoice you are reviewing.

This will add the invoice to the My Invoice Acknowledgements folder.

3. Select Invoice No. to open the invoice.
4. Review the invoice details.
5. (Optional) To enter a comment on the invoice, select the Comments tab at the top of the invoice, then select the Plus icon. Select the check mark to save.
6. If there are any issues with the invoice, contact University Payables before taking action.
7. If there are no issues, select Approve from the Approve/Complete & Show Next Actions options in the upper right corner of the invoice.
   NOTE: It is important to complete this action in a timely manner to ensure that payment to the vendor is not delayed.