Enabling AI Companion

1. Login at Zoom (https://illinois.zoom.us) 
2. Select Settings from the left sidebar. AI Companion will be the first tab.
   • Note: Some of the AI Companion settings will show "Locked by admin." This indicates they are enabled by our Zoom administration. 

Allow Users to ask AI Companion questions about the meeting

This feature will allow participants in a meeting to ask questions to AI Companion during a meeting. The answers will be based on the transcript of the meeting. Some sample questions that can be asked include:

• Catch me up on the meeting 
• Was my name mentioned before I joined?

Enable the feature by clicking the toggle; the circle will move toward the right. You will see additional options that can be enabled or choices selected.

• Automatically allow access when the meeting starts: If this is left unchecked, the Host will need to start the AI Companion to allow questions to be asked.
• Share access with: lets you choose which participants will have access to ask questions.
• Remember to Save your settings.

Meeting Summary with AI Companion 

Enabling this feature will send an email to the host with an AI-generated summary of the meeting. This will include topics discussed, next steps, and other information discussed in the meeting.

Enable the feature by clicking the toggle; the circle will move toward the right. You will see additional options that can be enabled or choices selected. Meeting summaries can also be accessed when logged into your online Zoom account by choosing Summaries on the left menu (only visible when Summaries have been enabled).

• Turn on meeting summary automatically when meetings start: If this is not enabled, the host will need to manually start the meeting summary.
• Send an email notification when sharing with users: If enabled, you can opt to include or leave off summary text in the email.
• Automatically share summary with: We recommend starting with the host to allow review/editing before it is sent to others.
• Remember to Save your settings.

Using Meeting Chat Messages

Enabling this option allows the AI Companion to include chat box messages to Everyone. When someone asks a question of AI Companion, chat messages would be searched as well as the transcript. Questions that are asked and answers that are given in the chat may also be included in the post-meeting summary, if that has been enabled.

Smart Recordings

This option will enable Cloud Recordings to be Smart recordings and have highlights, smart chapters, next steps and meeting coach similar to the emailed meeting summary. This does not affect recordings to your computer.

Enable the feature by clicking the toggle; the circle will move toward the right. You will see additional options that can be enabled or choices selected.

• Remember to Save your settings.