Hiring Approvals

This document contains detailed information about hiring approvals processes.

VC Finance & Administration Approvals Needed to Start Hiring Process - February 2024

VC Finance & Administration Approvals Needed to Start Hiring Process
	Type of Hire	Comprehensive Hiring Plans	One-Off Hiring Requests
All academic/tuition generating units Graduate College Library Illinois International	Tenure System & Specialized Faculty positions Any FTE All funding sources All new positions and vacancies Academic Professional & Civil Service New (additional FTE) positions State or ICR funding sources	Colleges submit via the DMI Hiring Plans System Reviewed annually on a rolling basis by the Office of the VC Finance & Administration; college must click “finalize” to prompt review Units must reference the hiring plan commitment code on JDXpert Staff Vacancy Workflow IHR has access to this folder as well as the DMI System to confirm approval	Colleges enter into the DMI Hiring Plans System Automatic notification sent to VC Finance & Administration Units must reference the hiring plan commitment code on JDXpert Staff Vacancy Workflow IHR has access to this folder as well as the DMI System to confirm approval
All Other Units	Academic Professional & Civil Service New (additional FTE) positions State or ICR funding sources	Submit (optional) comprehensive hiring plan Excel template with annual report (or later) Units must reference the hiring plan commitment code on JDXpert Staff Vacancy Workflow. IHR has access to this folder as well as the DMI System to confirm approval	Submitted via JDXpert Staff Vacancy Workflow

Hiring Processes that DO NOT Require VC Finance & Administration Approval
Type of Hire	Type of Funding	Hiring Requires JDX Workflow
Academic Professional refill vacancies	All funding sources	Yes
Academic Professional New positions	100% Self-supporting, grant, or gift-funded	Yes
Civil Service refill vacancies	All funding sources	Yes
Civil Service New positions	100% Self-supporting, grant, or gift- funded	Yes
Academic Hourly	All	Yes
Extra Help	All	Yes
Post-Doctoral Research Associates	All	No
Graduate Assistantships	All	No
Student hourly positions (Undergraduate & Graduate)	All	No
0%, $0 Appointments	All	No
Fellows/Visiting Scholars	All	No