Zoom: Inviting Attendees

How to Invite Attendees to Zoom Meetings.

Once you have a meeting scheduled, you can invite others to join. 

Invite from Illinois Zoom's website

  1. From the Meetings page of the Illinois Zoom, select your scheduled meeting.
  2. If you use Outlook, you can select Outlook Calendar(.ics) under Time.

    Meetings tab on Zoom Website.

  3. This will generate a .ics file that you can open and import to your Outlook calendar.
    • Once you have the .ics file imported, you can start inviting your attendees as a normal meeting. 

Alternatively, you can manually copy the meeting invitation by, scrolling to the bottom of the page, clicking the text that says Copy Invitation and paste it in your email to the attendees. 

Location to manually invite attendees from website.

Invite from the Zoom Application

  1. After starting the application, log in and locate the calendar tab on the home page. 
  2. Locate and click the ellipsis on the bottom right the specific meeting tab.
  3. Scroll to invite people or copy invitation option, chose which ever applies. 

Meeting information and invite options.

Inviting from a meeting

  1. If you are currently in a meeting and would like to invite people to join, you can go to the top left corner of your screen and click the shield icon which will open your meeting information.
    Shield Icon

  2. Then, under the Invite Link portion of the meeting, you can click Copy Link and share the link with attendees.
    • Additionally this is a location where you can find your meeting passcode if a participant is trying to find it.


Zoom copy meeting link in meeting.

Read more about meeting invitation on Zoom's "Inviting Others" page.



Keywords:
Invite Invites Inviting How to Attendees Attendee Guest
Doc ID:
128360
Owned by:
iSchool U. in School of Information Sciences
Created:
2023-05-17
Updated:
2024-07-03
Sites:
University of Illinois School of Information Sciences