This page contains information about how to move your email from any University system to a non-University email system.
Connect to your University email service and make a backup onto your own computer
After you've installed your email client software, you'll need to:
Connecting your client to a University email server
Using your client software to back up your University email
You'll need to gather information from your new email service provider.
In order to add your new email service to your client, may find it helpful to print this page and fill in the table with your new service's information.
Where to find this information? If you're not sure what server name or security settings to use, check your email service provider's help pages for information about IMAP email settings for client software. (For reference, here are Gmail's settings (external link).)
|Your username, user id, or login|
|Your email address|
|Your incoming mail server (IMAP)|
|Your incoming mail settings|
|Your outgoing mail server (SMTP)|
|Your outgoing mail security settings|
After you've added your new email service to your email client, you should have two inboxes: one for your University email and one for your new email.
Send a test email from your new account to your University account (and vice versa) to make sure that both email accounts are set up correctly.
The Electronic Directory Editor tool handles where university email is sent.
You will need to enter your new email address in the campus Electronic Directory by performing the following steps:
(Take this step before beginning to copy your email, so that any email received while you're moving will arrive in your new inbox rather than your old one.)
"Copy," don't "move," in case your network connection gets interrupted
Regardless of which email client you use, keep these guidelines in mind:
After copying your email, make sure that you have the same number of messages and that attached files sent with emails are still available.
Before you remove your University account completely, make sure that all your emails and attachments have finished copying correctly.
Make sure new email arrives in your new mailbox, then disconnect your University account
After you're certain your new account is working correctly and that all the messages you want to keep have been copied, you can disconnect your University email account from your email client software.
After your University account is disconnected, your email client will contain your new email account and your copied email.
If you've stored people's names, phone numbers, and/or email addresses in a University email system's contacts list, you may want to copy your contacts to the new system as well.
Most email services can import contacts stored in a "comma-separated value" (CSV) file format. Generally speaking, to move your contacts from one system to another: