University Payroll & Benefits does not process or have access to view leave balance adjustments.

A leave balance adjustment notifies Campus Human Resources to update leave benefits for exempt and non-exempt Civil Service employees.

Instructions

Create a leave balance adjustment request

1. Log in to ANA.
2. Enter the employee’s UIN in the ID (UIN) field.
3. Select Leave Balance Adjustment from the Select Adjustment Type menu.
4. Click the Create button.

Enter the adjustment details

1. If the employee holds multiple positions:
   1. Select the position to adjust.
   2. Click the Continue button.
2. Enter the calendar year of the pay period in the Pay Event Year field.
3. Enter the pay event number for the pay period in the Pay No field.
   NOTE: Click the lookup button next to the Pay No field for a list of period numbers and dates.
4. Click the Continue button.
5. Enter the total benefit hours in the Total Hours field. To increase the benefit hours balance, or decrease hours used, enter a negative value. To decrease the benefit hours balance, or increase hours used, enter a positive value.
6. Enter the correct earnings code (3-character code) in the Earn Code field.
   NOTE: Click the lookup button next to the Earn Code field for a list of earnings codes.
7. Enter the total hours for the earnings code in the Total Hours field. To increase the benefit hours balance, or decrease hours used, enter a negative value. To decrease the benefit hours balance, or increase hours used, enter a positive value.
8. Enter the daily benefit hours under the appropriate dates of the pay period. To increase benefit hours, enter a negative value. To decrease benefit hours, enter a positive value.
   NOTE: Use the Sum button to check that totals are correct.
9. Click the Add Another Row button to add another earn code, if needed.
10. Click the Continue button.

Add contact information

1. Enter your name in the Contact Person field.
2. Enter your phone number in the Phone field.
3. Enter your e-mail address in the E-mail field.

Complete the adjustment request

1. Enter information about the leave balance adjustment in the Comments field. Describe the adjustment in as much detail as possible, including any information the Approver will need.
2. Click the Submit button.