Matrix CMS - How to Edit an Existing File

1. Find the file you want to edit or upload a new version of, and copy the URL.
   Example: https://conferences.uillinois.edu/public-assets/files/example.pdf
2. Add "/_edit" to the end of the file URL.
   Example: https://conferences.uillinois.edu/public-assets/files/example.pdf/_edit
3. Copy and paste that URL into your web browser and press the Enter key on your keyboard.
4. On the Matrix CMS login screen, select the U of I SSO Login button.
5. Authenticate using your NetID and password.
6. After authenticating, you should be directed to the Details screen for the file asset.
7. Near the center of your screen, look for the Change status dropdown menu and select Start Safe Editing.
8. Select the Edit button at the top right of your screen, which will lock the asset and allow you to edit the file.
9. To upload a new version of the file:
   1. Scroll down to the Details section of the page.
   2. You should see a File name field and a Title field, and beneath there will be a grey Choose File button.
      
   3. Select the Choose File button.
      Note: The file type you upload must be the same as the file type you are replacing.
   4. In the resulting file dialog window, locate and select the new file you want to upload and then select the Open button.
10. You may edit the the file name or the title of the asset.
    Note: the file name must be in all lowercase like the following: example.pdf.
11. Once you have completed your edits, select the green Save button at the top right of the screen.
12. To send your edits for approval to be published, select the Draft icon next to the Save button and then select Apply for Approval.
13. Type a brief comment explaining the edits you made.
14. Select the Apply change now button to submit this edit for approval.

System Offices Shared Services will act upon your edit request within one business day and will reach out to you directly if there are any questions about the edits. You will be notified via email once the edit has been approved.