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UAFR – Managing Users in FCIAA
This job aid outlines the process for managing users in FCIAA.
The following roles in the FCIAA (Fiscal Control and Internal Auditing Act) application are able to review and update users in the roles below them:
- College/Administrative Group Manager (used only at UIC and UIUC)
- Campus Manager
- University Manager
- Administrator
If you have one of these roles in the FCIAA application, this job aid will help you manage users, by showing how to add and delete users, update a role with a different user, and search for a user.
Add a User to a Role
- Log in to FCIAA at https://fciaa.uillinois.edu/.
- Select the Manage Users tab.
- Select the Add User link located to the right of any Role Management heading.
- Select a role from the Role Name option.
- Enter the new user’s UIN or e-mail address in the User UIN or E-mail: field.
- Select a Chart, if needed.
- Enter an appropriate 2-character College Code in the College Code field, if needed.
NOTE: A College Code is required when adding a user to the following roles (but not required when adding users in other roles):- College/Administrative Group Manager (used only at UIC and UIUC)
- College/Administrative Group Approver (used only at UIUC)
- Enter the applicable 3-digit Organization Code in the Org Code field.
NOTE: A 6-digit Organization Code can be used, but it is not encouraged. - Select the Add button.
NOTE: The Manage Users main page displays with the message that the new user was successfully added.
Delete a User from a Role
- Log in to FCIAA at https://fciaa.uillinois.edu/.
- Select the Manage Users tab.
- Select the Edit button next to the user’s name.
NOTE: You may have to scroll down to locate the user’s name, or use the Search functionality at the top of the Manage Users main page, to find the user. See the steps below on searching for a user. - If you are removing the user from their FCIAA role, select the Delete button.
NOTE: The Manage Users main page will display with the message that the user was successfully deleted.
Update a Role with Different User
- Log in to FCIAA at https://fciaa.uillinois.edu/.
- Select the Manage Users tab.
- Select the Edit button next to the current user’s name.
NOTE: You may have to scroll down to locate the user, or use the Search functionality at the top of the Manage Users main page, to find the user’s name. - Type the new user’s UIN or email address in the New User UIN or E-mail: field.
- Select the Change User button.
NOTE: The Manage Users main page will display with the message that the user was successfully changed.
Search for a User
- Log in to FCIAA at https://fciaa.uillinois.edu/.
- Select the Manage Users tab.
- Select a Role Name, if needed.
- Enter the user’s last name in the Last Name field, if needed.
- Select a Chart, if necessary.
- Enter a College Code in the College Code field, if needed.
- Enter a 3-digit or 6-digit Organization Code in the Org Code field, if needed.
- Select the Search button.
NOTE: The search results display under the FCIAA Role Management Search Results heading.