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Email, Mailing Lists, Distribution Groups, Group Email accounts and Unit Aliases

Information on various group email options.


If you want to distribute email to many people at once, you need a mailing list or distribution group. If you want several people to be able to send and receive email from a single email address, you need a group email account. If you want to create an entry for your group that can be found by searching in the directory, you need a group or unit alias. 

What's the difference between a mailing list, a group email account, and a group or unit alias? 

A mailing list is a system that distributes email to a range of subscribers. Email sent to a mailing list address can be controlled and verified in various ways before it's distributed to the subscribers' personal email addresses. A mailing list is not associated with any Illinois Directory information, such as telephone or fax numbers or street addresses. Searching for a mailing list's email address in the directory is unlikely to return results. 

A group email account is a single email account that can be accessed by a range of people. A group (or unit) alias is an entry in the Illinois Directory with a range of information about a particular group (or unit). A group or unit alias can have telephone number, fax number, street address, email address, web, and other information associated with it. 

A group or unit alias can have only one email address associated with it. That associated email address can belong to an individual, to a mailing list, or to an email account that a group accesses. However, a group alias cannot directly handle email distribution services to a range of people. 

How do I create a mailing list or distribution group? 

How do I create a group email account (also known as a resource account)? 


How do I create a group alias? 

Visit the Group Alias Creation page. Once the alias has been created, you will use the Illinois Directory Editor to add and maintain information in the entry.

KeywordsElectronic Illinois Directory, Mailing List, Group Email Accounts, Resource Aliases, Unit Aliases, proxy authorization, department, departmental, alias, request, exchange   Doc ID47681
OwnerID M.GroupUniversity of Illinois Technology Services
Created2015-02-26 15:59:14Updated2022-12-08 16:12:15
SitesUniversity of Illinois Technology Services
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