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U of I Box, Information and Requesting Shared Team Folders

Box Team Folders allow file collaborations without the risk of files being lost if someone leaves the University of Illinois. The Box Team within Technology Services will create Box Team Folders if a request is approved.

Box Team Folders are special Box folders that any Illinois faculty, staff, or graduate student (doing research) may request on behalf of his or her group, unit, or department. Undergrad students are not eligible, though RSOs might be approved. Team Folders' quotas are separate from any individual customer account. They must have one or more Stewards (Co-Owners) who manage the folder file structure and collaborators list.

This image details a collaboration listing for a Box Team folder showing "U of I Box Enterprise" as the content Owner, and example Box Team Folder Stewards as content Co-owners.

Team Folders allow staff and faculty to create archives of department or research group files that are owned by the enterprise, not an individual. Each Team Folder has an unlimited quota. Please note they cannot be integrated with any kind of group service like Active Directory. The Technology Services Help Desk will need the following information to create a Team Folder:

  1. Group name the team folder will belong to (Example: Help Desk, Library IT, Union Doc Services)
  2. What the folder should be named (this can be changed later)
  3. Who the Team Stewards will be (owners)

Send your request to consult@illinois.edu


Keywords:
UofI Box, Team Folder, department, departmental, account, non-person, alias, collaboration, project, group folder 
Doc ID:
48081
Owned by:
Box G. in University of Illinois Technology Services
Created:
2015-03-03
Updated:
2025-05-30
Sites:
University of Illinois Technology Services